Undergraduate and Post-graduate: How to write study deferment letter and sample student deferment letters
As you continue with your studies sometimes you might encounter challenges like being sick, lack of school fees, family problems, or have got some work commitment which might force you to apply for a deferment in your studies. How do you go about writing one? See the guide below...
Reasons why you should request for a deferment
One reason for requesting a delay is that you may need an
extra year to work and save money or to reapply for fellowships and financial
assistance since the financing you thought you had for school fell through.
Another explanation might be that you’ve had to deal with a significant
personal crisis, such as a death in your immediate family and the necessity to
financially assist your surviving relatives. You could get a job offer you
can’t refuse, or you might get accepted into a free master’s program at another
institution that you would like to begin before starting your other program.
Tips for Writing a Deferment letter
- Begin
the letter correctly. Include the complete contact information for the
school/college/university to whom you’re writing your letter, as well as
your own personal contact information.
- Briefly
describe the position you are now in and why you are sending the letter.
One or two sentences should enough. This is the first section, and the
shorter it is, the better.
- Check
with the policies of the school about deferment, before writing and
submitting the deferment letter.
- Learn
about the correct format of writing the letter and to whom it should be
addressed to.
- Make
sure to display your greeting on the eft side of the letter, just beneath
the date
- The
date should be displayed just under your address.
- Your
address should be on the right top corner.
- Then
include the address of the person you are writing to at the left, just
below your own address.
Sample of Deferred Admission Letter
Your name —————–
Your Address ————-
Date ——————-
To,
The Vice-Chancellor
University Name ———–
Address —————
Dear Sir/Madam
Subject: Deferment of Admission (Make bold)
With the greatest respect, my name is (Name) and I live in….
I applied for (Course) at your prestigious university, and my application was
accepted on / / (Date). However, owing to (insufficient funds/health
concerns/pandemic/family issues – specify your explanation), I will be unable
to attend lessons this year. I would want to study at your prominent
institution since it would provide me with an excellent opportunity to develop
as an educated and caring individual.
As a result, I respectfully request that you grant me
permission to delay admission for (Session – Session Details). I suppose I will
begin my course at (enter date) I really anticipate hearing from you.
Thank you,
Yours Truly
Name ——————-
Signature —————–
Phone number ————
Now we know how to address a letter properly, I would be
providing another example of what a deferment body letter should look like;
Dear Sir/Madam
I’m writing to inquire about the possibility of deferring my
schooling.
I would want to postpone my studies at the University of
Nairobi from the first semester of the second academic year until the
end of Semester two of the second academic year, with the intention of
returning in Semester one of the third academic year. I realize that I must
continue in my class until the Department issues formal approval.
My argument for deferral is that I’m having financial
difficulties that are making my time at university miserable. Within the
one-year deferral period, I aim to have gathered enough money to cover my fee
and costs. My fee arrears are attached.
I understand that deferring education is difficult, but this
is a top priority for me. I would like to meet up with you in person.
Yours Sincerely,
Geoffrey Nevine
(Signature)
(Contact number)
With the above samples, one should easily draft a letter of deferment of admission.
NOTE: Edit the reason for deferment to suit your needs (Sickness, family problem, work commitments e.t.c).If you need a customized school deferment letter, acceptance letter, non-acceptance letter, contact us and we’ll get back to you within the shortest time possible