KUCCPS Inter-University Transfer Application Guide 2025

The Kenya Universities and Colleges Central Placement Service (KUCCPS) has officially opened the inter-institutional transfer portal for the 2025/2026 academic year.

This gives students who were placed in universities or colleges through KUCCPS the opportunity to change their institution or program if they feel the need to.

KUCCPS has confirmed in an official notice to university and college heads that the inter-institutional transfer window will be open from July 14, 2025, to August 24, 2025.

Who is Eligible for an Inter-University Transfer?

Not every student can apply for a transfer, so it’s important to understand the eligibility criteria. Only students who were successfully placed by KUCCPS during the 2025 intake are eligible for the transfer.

Additionally, you must meet the minimum entry requirements for the course and institution you wish to transfer to. If you’re targeting a specific program, ensure that your KCSE subject combinations and cluster points align with the new program’s requirements.

Also, your reason for transfer, whether it’s medical, financial, or personal, should be clearly stated and, where possible, supported with documentation.

To apply to a university or college transfer, follow these simple steps:

1. Log in to the KUCCPS student portal using:

•     KCSE index number
•     Year of exam
•     Password (usually your birth certificate number)

2. Go to the “Transfer Applications” section.
3. Enter the code of the program and institution you wish to transfer to.
4. State your reason for transfer, providing a genuine explanation (e.g. health concerns, change of residence, financial difficulties) and attach any relevant documents.
5. Confirm you meet the course requirements.
6. Submit your application.
7. Pay a non-refundable processing fee of KES 1,000 via M-Pesa or eCitizen, following portal instructions.
8. Your application will be sent to the receiving institution for endorsement.
9. KUCCPS will review the application and, if approved, generate your transfer letter.
10. Present the transfer letter at your new institution to proceed with admission.

Tracking Your KUCCPS Transfer Application

After applying, it’s important to keep track of your application progress. To check your status, go back to KUCCPS student portal and log in with your credentials.

Under the “Transfer Applications” tab, you’ll be able to view real-time updates on your application, whether it’s still pending, has been endorsed by the receiving institution, released by your current university, or approved by KUCCPS.

It’s advisable to check regularly, as each endorsement stage requires action from both institutions. Once all stages are completed and your application is approved, you can download your official transfer letter directly from the portal.

Important Transfer Guidelines to Keep in Mind

KUCCPS allows only one transfer application per student, so be sure about your choice before applying. Transfers submitted after the deadline won’t be accepted unless in very rare cases.

Before applying, check that your desired course still has available slots and that you meet the required cluster points.

Lastly, once approved, you’ll need to report to the new institution with your transfer letter to receive your new admission details.