GUIDELINES FOR RECRUITMENT OF TEACHERS POST PRIMARY INSTITUTIONS.
1.0
GENERAL INFORMATION
(a)
Following the advertisement for
recruitment of teachers, Boards of Management are required
to conduct the selection exercise for the advertised vacancy(ies)
in their institutions.
(b)
The Selection Panel will be expected to
exercise the highest degree of transparency
and accountability, as stipulated in the Public Officers Ethics
Act, and TSC Code of Conduct and Ethics
2015. The Head of Institution is required to induct the
panel members on the relevant sections of the Act and CORT 2015 before
the commencement of the selection exercise.
(c)
The TSC County Director MUST ensure that the recruitment process is done in strict adherence to the laid down
protocols by the Ministry of Health on containment of COVID- 19 pandemic.
(d)
AII applicants must be registered teachers as per Section 23(
1) of the Teachers Service Commission Act,
2012. Applicants who are not registered do not qualify to be
recruited.
(e)
Applicants who apply for confirmation of results from KNEC should
give the address of the County
Director where they have submitted their
applications.
(f)
Applicants whose names differ in the certificates and/or identity
cards are required to present sworn affidavit on the difference in names.
(g)
Applicants who resat either KCPE or KCSE examinations (or
their equivalents) MUST present certified copies
of the certificate(s) of the national examination(s) in question
for all attempts.
(h)
Applicants will be required to submit their
applications to the Secretary Teachers Service
Commission through online platform www.teacheronline.tsc.go.ke for the
institution where a vacancy has been declared.
(i)
System generated Merit List will be
sent to the County Director. Upon
receipt of the Merit List, the
County Director shall share with the
Sub County Directors and Heads of Institutions. Heads of
Institutions shall use the Merit List to organize for
the interviews in consultation with their respective
Sub-County Directors.
(j)
Upon invitation for interview, applicants will be expected
to appear with originals and clear copies of the following documents:
i) National
identification card
ii)
National Council of Persons
with Disability (NCPWD) Card (where
applicable);
iii)
KCPE certificate or its
equivalent (include certificates
for attempts if one repeated exams);
iv)
KCSE
certificates or its equivalent
(include certificates for attempts if one
repeated exams);
v)
Diploma/Degree certificate and official transcripts;
vi)
Certificate of Registration as a teacher;
vii)
Evidence of service as a teacher intern (where applicable):
viii)
Sworn Affidavit where names appearing
on the submitted documents differ;
ix)
Primary and Secondary School leaving
certificates and other relevant testimonials.
(k)
The date, venue and time of the interview should be displayed
on notice boards at the County, Sub-Counties, Zonal and Institutional offices.
(I)
Heads of Institutions should communicate
to all shortlisted applicants through
SMS (Short Message Service) at least seven (7)
days before the actual date of interview. This
provision MUST be strictly observed to ensure that all
applicants are notified of the date
of the interview, venue and time.
(m)
All applicants, irrespective of gender, disability, ethnicity
or Home County should be given
equal opportunity. However,
in case of a tie,
consideration will be given on the following aspects in their order
of priority:
i)
Applicant (s) with disability(ies};
ii) Service
as a teacher intern;
iii)
Preference to applicants who had not been previously employed
by the Commission:
iv) Preference to
applicants who graduated earlier;
v) Quality
of certificates presented i.e. higher aggregate KCSE
grade should first be considered. If the
applicants tie at the aggregate grade, the
subject grades should be used;
(n)
The names of interviewed applicants ranked
in order of performance during the selection
process for each vacancy (Appendix iii} will then
be submitted to the Commission
by the County Director
together with Application for Employment forms.
(o)
Applicants who were previously
employed by the Commission MUST declare
their past employment history and reason(s) for
break in service (with evidence in
break in service). Applicants
who were previously employed by the Commission
and FAIL to declare their past employment shall be
disqualified. However. preference will be given to applicants who have
never been employed by the Commission.
(p)
TSC County Directors MUST ensure that
Heads of Institutions confirm online registration status of the applicants to
avoid engaging unregistered/deregistered teachers in the selection
process.
2.0.
AUTHENTICITY OF ACADEMIC, PROFESSIONAL ANO OTHER
RELEVANT DOCUMENTS
(a) Applicants
must present original and legible
photocopies of the following documents: –
i.
National identification cards;
ii.
National Council of Persons
with Disability (NCPWD} Card (where applicable};
iii.
Certificate of Registration as a teacher
iv.
KCPE (or its equivalent} Certificates
(include certificates for attempts if one repeated exams};
v.
KCSE (or its equivalent) Certificates
(include certificates for attempts if one
repeated exams):
vi.
Diploma/Degree Certificates and official transcripts;
vii.
Primary and Secondary Schools leaving certificates:
viii.
Evidence of service as a teacher intern (where
applicable);
ix.
Sworn Affidavit where names in
the submitted documents differ.
NB:
Provisional transcript(s) shall
not be accepted.
(b) The selection
panel shall vet each applicant to verify that:
(i)
He/she meets the requirements of the TSC advertisement;
(ii)
All submitted original academic and professional
certificates, as well as official transcripts are authentic.
(iii)
The proof of application for confirmation
of results from KNEC has been availed where
the certificates are missing.
NB: The onus is on
the concerned applicant to follow up
with KNEC for the confirmation of results within
fourteen (14) days after the interview date.
(iv)
Where results have been confirmed,
the original statement of confirmation
of results MUST be submitted together with
Application for Employment Form.
(c) The Secretary,
Board of Management shall certify photocopies of the original certificates
and confirm to the Sub-County Director that they are true
copies of the candidate’s original certificates.
(d) Once the
interview process is completed, the results must be communicated to all
applicants on the same day. Successful applicant(s) shall be issued
with the TSC Application for Employment Form (s).
(e) It
is the responsibility of the TSC
County Director/Representative to ensure that the:
(i)
Exercise is fair and transparent;
(ii)
Successful applicant(s) on the
Merit List fill the Application for Employment
Form(s).
(f)
The Secretary, Board of Management should
ensure the Application for Employment Form
(s) is correctly filled by the applicant(s)
without erasing or defacing.
(g)
The completed Application for Employment
Form(s) together with other relevant
documents should be submitted to the TSC
County Director’s office by the TSC Sub-County Director. The TSC
County Director, upon verification and
ensuring that all the
requirements are met by
the successful candidates, will submit the recruitment
documents to the TSC Headquarters within the stipulated
timelines.
(h)
Any applicant(s) who present forged/fake
academic, professional and other documents
commit(s) an offence; shall
be disqualified and considered for deregistration
subject to a disciplinary process.
3.0
SELECTION PANEL
|
Chairperson, Board of Management |
Chairperson |
|
Head of the Institution |
Secretary |
|
Subject Specialist |
Member |
|
TSC County Director/
Representative |
Member |
|
TOTAL |
4 |
3.1 SELECTION
PANEL FOR SCHOOLS WITHOUT BOMs
|
{a) |
TSC County Director/
Representative |
Chairperson |
|
(b) |
Head of the Institution |
Secretary |
|
(c) |
Subject Specialist |
Member |
|
(d) |
PA Chairperson |
Member |
|
TOTAL |
4 |
N/B: The TSC County Director shall ensure that the
Selection Panel is well sensitized to conduct the interview within the
COVID–19 containment measures as set by the
Ministry of Health.
4.0 SELECTION
CRITERIA
(a)
The Secretary, Board of Management shall present
a system generated list received from the County Director of all
applicants to the selection panel.
(b)
The selection panel shall conduct
interviews for those who meet
the criteria. The County Director should note any inconsistency (ies),
make decision(s) based on the guidelines and advise the
applicants /panel and the Commission accordingly.
(c)
Applicants shall present themselves in
person to the selection panel. The panel
shall score each applicant based
on the selection score guide {Appendices 1
(a) or 1 (b)
NB. An applicant whose special need is related
to hearing and/or speech shall be allowed to be
accompanied by a sign language interpreter.
5.0
QUALIFICATIONS
1.
Graduate Teachers
Applicants must
have a minimum mean grade of C+ (plus) at KCSE
and C+ (plus) in each of the two teaching
subjects or two (2) Principles and one (1)
Subsidiary pass at ‘A’ Level. In addition, they must have:
(a) A Bachelor of
Education Degree with two (2) teaching subjects.
(b) A Bachelor of
Science or Arts Degree plus a Post Graduate Diploma in
Education (PGDE) with two teaching subjects.
NB:
(c) Bachelor of
Science with Education/Bachelor of Arts with
Education with two teaching subjects.
i)
Bachelor of Education holders with Mean Grade of
C (Plain) and C (Plain) in the two teaching
subjects at KCSE and have undertaken
a Diploma in Education or gone through
the A-Level system in the relevant area(s)
are eligible.
ii)
Bridging/Pre-university certificates for
those who completed the course before
December 31st 2015 may be considered.
2.
Diploma Teachers
Applicants must have
a minimum Mean Grade of C+ (Plus) at KCSE or its
equivalent with at least C+ (Plus)
(or Credit pass) in the two teaching
subjects or one (1) Principle
and two (2) Subsidiaries
at ‘A’-Level. In addition, they must
have: a Diploma in
Education from a recognized Teacher Training Institution.
|
NB: |
a) |
Diploma Teachers who graduated
in 2008 or before with a Mean Grade of C (Plain) and C (Plain) in the
two teaching subjects are eligible; |
|
|
b) |
Hearing
and Visually impaired teachers who
enrolled for training with Mean Grade of C (Plain)
and C (Plain) in the two teaching subjects are eligible. |
3.
Technical Teachers
TSC/S/PP/RG/001
Applicants must have
a minimum Mean Grade of C+ (Plus) at KCSE or its
equivalent with at least C+ (Plus) (or
Credit Pass) in the two teaching subjects or
one (1) Principle and two
(2) Subsidiaries at ‘A’-Level. In addition,
they must have:
(a)
Bachelor of Education Technology (Bed TECH); OR
(b)
(i) Bachelor of Science (BSc) in any relevant technical
Subject (s) /Course; or
(ii) Higher
Diploma in a technical course; or
(iii) A Diploma in
a technical course.
NB:
Further, applicants
under category (b) above MUST possess
a Diploma in Technical Teacher Education
from Kenya Technical Teachers College
(KTTC) or a Post Graduate Diploma in Education (PGDE) from a recognized
University.
1)
Applicants whose training is in
subjects that are currently not in
the Curriculum do not qualify, irrespective of their having
undertaken a Post Graduate Diploma
in Education (PGDE)
and/or enhancement. This category includes but
not limited to Bachelor of Science /Bachelor of Arts
in:
Natural Resources
Meteorology Forestry
Animal Husbandry
Horticulture
Farm Machinery
Fisheries Anthropology sociology Theology/Divinity Journalism etc.
2)
Applicants with Economics/Commerce/Accounting can apply
for Business Studies and those with
Social Education and Ethics
(SEE) for CRE/IRE vacancies.
3)
Diploma Teachers with English/other
subjects qualify for employment as
English/Literature teachers
4)
All applicants must have studied the two teaching
subjects at KCSE except for Agriculture, Business
Studies, Home Science, and Computer. For
those who did not study Business Studies and Computer, one should
have attained a minimum of C+ (Plus) in Mathematics in KCSE. For
those who did not study Agriculture and Home Science,
one should have attained a minimum of C+ in Biology at
KCSE.
5)
Graduate Teachers should have studied a minimum of eight
(8) course units in each teaching subject.
6)
Applicants presenting enhancement
certificate(s)/official transcripts in teaching
subject(s) from recognized institution{s) qualify for employment
if they scored at least a C+ (Plus) in the enhanced subject at
KCSE.
7)
Applicants previously employed under contract and
whose services were terminated due to inadequate units in teaching
subjects and have since obtained enhancement certificates
with adequate units are eligible to apply.
8)
Applicants applying for computer
studies MUST have
taken teaching methods course in the subject.
9)
For applicants trained in Special Needs
Education, Kenya Sign Language
(KSL) or
Braille are considered as teaching subjects
e.g. Biology/KSL and
Geography/Braille.
6.0
VALIDATION OF DOCUMENTS BY THE TSC COUNTY DIRECTOR
The TSC County
Directors should:
i.
Ensure that the
Application for Employment
Forms have all the
attachments required;
ii.
Vet the recruitment documents to verify
that the applicant(s) recruited qualify for employment
as per the provisions of the recruitment guidelines;
iii.
Ensure that all documents are duly signed as required; including
the score sheets, Minutes of the Selection Panels and Section C of the
Application for Employment form confirming that the candidate qualifies/merits
to be employed;
iv.
Compile complaints received and submit appropriate action
taken or recommendations to the Commission.
7.0
DOCUMENTS TO BE SUBMITTED TO THE TSC HEADQUARTERS
The TSC County
Director is required to hand over the following
documents to the TSC Headquarters:
(a)
Duly filled Application for Employment Form(s) together with a
copy of the acknowledgement of receipt of
application for employment, certified copies of
Certificate of Registration as a teacher, academic certificates,
professional certificates and all official
transcripts, identity card, NCPWD Card
(where applicable), Affidavits (where
applicable), evidence of service as an intern
(where applicable) and two passport size photographs in
respect of successful candidate{s);
(b)
A list of all interviewed applicants
in order of merit for the advertised
vacancies in (Appendix (Ill a),
(c)
A copy of the system generate list of all
applicants clearly showing those who failed to
attend the interview (Appendix Ill b);
{d)
List of applicants with special needs (Appendix VI).
(e)
Duly signed Minutes of the Board of Management Meeting;
(f)
A commitment letter duly signed by
the applicant binding him/her to teach
in the station for a minimum period of five (5) years,
and three (3) years in the case of North Eastern
Region;
(g)
Completed selection score guide duly signed;
(h)
Copy of teacher registration certificate;
(i)
Certified copy of a bank plate;
(j)
Duly completed pay point particulars form;
{k)
Copy of KRA PIN certificate;
(I)
Copy of NHIF Card;
8.0
COMPLAINTS
a)
Any applicant who is dissatisfied with the process should
submit to the TSC County Director a written complaint immediately
and send an email to the TSC Headquarters through, dirtm@tsc.go.ke not
later than seven {7) days after the
selection process;
b)
The TSC County Director should within seven {7) days
analyze and address all complaints raised after the selection
process has been completed and thereafter inform the Headquarters on the
action taken;
c)
Where the
complaint is levelled against the TSC County Director,
the TSC Headquarters shall investigate
the allegations and take
appropriate action.
9.0
IMPORTANT NOTES
{a)
Under no circumstances should the Application
for Employment Form(s) be defaced or photocopied for use.
(b) Clarification
and advice on issues of qualifications arising from these guidelines, should be
sought from the TSC County Directors.
(c) Notwithstanding
the decentralization of
the function of teacher’s
recruitment pursuant to Section 20 of the TSC Act, the Commission
is not precluded in carrying out recruitment directly from the TSC
Headquarters.
Below is a score sheet
to be used by TSC in the September 2020 Teachers’ Recruitment program
SCORING AREAS MAXIMUM
SCORE
Degree (BED)
First class 35
Second Class Upper 30
Second Class Lower 25
Pass 20
Degree + PGDE or BSC+PGDE
First class 35
Second Class Upper 30
Second Class Lower 25
Pass 20
Diploma + Dip Tech Education
Distinction 25
Credit 20
Pass 15
Diploma in Education
Distinction 25
Credit 20
Pass 15
Maximum Score 35
EVIDENCE OF INTERNSHIP SERVICE 10
Awarding of marks for Length of stay since qualifying as a teacher (since
graduation)
Its also important to note that length of stay after graduation is weighty and
it is the mother of all when it comes to scoring marks;
YEAR SCORE
2012 and before 50
2013 45
2014 40
2015 35
2016 30
2017 25
2018 20
2019 15
2020 and after 10
MAXIMUM SCORE OF 50
Awarding of marks for Length of stay since qualifying as a teacher for those
previously employed by TSC
YEAR SCORE
2020 and after 50
2019-2018 45
2017-2016 40
2015-2014 30
2013-2012 25
2011-2010 20
2009-2008 15
2007 and before 10
MAXIMUM SCORE OF 50
NB: For purposes of scoring part B, year of completion of professional training
(BED or PGDE) whose certificate is used to score part A of this score sheet