TSC Guidelines For Recruitment Of Secondary School Teacher Interns
1.0 GENERAL
INFORMATION
1.1 Following the advertisement
for recruitment of teacher interns, Boards of Management of schools are required
to conduct the selection exercise for the advertised vacancies in their
respective institutions.
1.2 The Selection Panel will be
expected to exercise the highest degree of transparency and accountability, as
stipulated in the Public Officers Ethics Act, and TSC Code of Conduct and
Ethics for Teachers.
1.3 The TSC County Director
MUST ensure that the recruitment process is done in strict adherence to the
protocols by the Ministry of Health on containment of COVID-19 pandemic.
1.4 All applicants must be
registered teachers as per Section 23(1) of the Teachers Service
Commission Act, 2012. Applicants who are not
registered do not qualify to be recruited.
1.5 Applicants who apply for
confirmation of results from KNEC should provide the address of the County
Director where they made their application. It will be the responsibility of
the applicants to ensure that the results are received within 14 days after the
verification of certificates by the County Directors.
1.6 Applicants whose names differ
in the certificates and/or identity cards are required to
provide a duly sworn Affidavit explaining the variation in names or the
sequence thereof.
1.7 Applicants who re-sat
either KCPE or KCSE examinations (or their equivalent) MUST present certified copies
of the certificate(s) of the national examination(s) in question for all
attempts.
1.8 Applicants will be
required to submit their applications to: The Secretary, Teachers Service
Commission through online platform www.teacheronline.tsc.go.ke for
the county where a vacancy has been declared.
1.9 System generated
Merit list will be sent to the County Directors. Upon receipt of the Merit
List, the County Directors shall share with their respective Sub-County
Directors and Heads of Institutions. Heads of Institutions shall use the Merit
List to organize for the interviews in consultation with their
respective Sub-County Directors.
1.10.1 National
Identification card;
1.10.2 National Council of
Persons with Disability (NCPWD) Card (where applicable);
1.10.3 KCPE certificate or its
equivalent (include certificates for attempts if one repeated exams);
1.10.4 KCSE certificates or it's
equivalent (include certificates for attempts if one repeated exams);
1.10.5 Diploma/Degree
certificate and official transcripts;
1.10.6 Certificate of Registration
as a teacher;
1.10.7 Sworn Affidavit
where names appearing on the submitted documents differ;
1.10.8 Primary and Secondary
School leaving certificates and other relevant testimonials.
1.11 The date, venue and time
of the interview should be displayed on Notice Boards at the County,
Sub-Counties, Zonal and Institutional offices.
This provision MUST be
strictly observed to ensure that all applicants are notified of the date of the
interview, venue and time.
1.13 AII applicants, regardless
of gender, disability, ethnicity or Home County should be given equal
opportunity. However, in case of a tie in the scores by the applicants,
consideration will be given on the following in their order of priority:
1.13.1 Applicant (s) disability
status, if any;
1.13.2 The Applicant’s
performance/grade in teaching practice;
1.13.3 Preference will be
given to applicant/s who graduated earlier in time;
1.13.4 Academic and
professional performance demonstrated through certificates i.e. higher
aggregate KCSE grade will be given foremost consideration.
1.14 The names of interviewed
applicants ranked in order of performance during the selection process for each
vacancy (Appendix iii) will be submitted to the Commission by the County
Director together with relevant recruitment documents.
1.15 Applicants who were
previously employed by the Commission DO NOT qualify for the internship
programme.
1.16 TSC
County Directors MUST ensure that Heads of
Institutions confirm online registration status of the applicants to avoid
engaging unregistered/deregistered teachers in the selection process.
2.0 VERIFICATION AND
AUTHENTICATION OF ACADEMIC, PROFESSIONAL AND RELATED DOCUMENTS.
2.1
Applicants must present original and legible photocopies
of the following documents:
2.1.1
National Identification cards;
2.1.2 National Council of
Persons with Disability (NCPWD) Card (where applicable);
2.1.3
Certificate of Registration as a teacher;
2.1.4 KCPE (or its equivalent)
Certificates (include certificates for attempts if one repeated exams);
2.1.6
Diploma/Degree Certificates and official transcripts;
2.1.7 Primary and Secondary
Schools leaving certificates;
2.1.8 Sworn Affidavit
commissioned by a Magistrate where names in the submitted documents differ;
2.1.9 A
copy of Personal Insurance Certificate;
2.1.10 Certificate of
good conduct/ waiting slip for certificate of good conduct.
NB: Provisional
transcript(s) shall not be accepted.
2.2
The selection panel shall vet each applicant to verify that:•
2.2.1 He/she
meets the requirements of the TSC advertisement;
2.2.2 Submitted original
academic and professional certificates, as well as official transcripts are
authentic.
2.2.3 The proof of application
for confirmation of results from KNEC has been availed where the certificates
are missing. It will be the responsibility of the applicants to ensure
that the results are received within 14 days after the verification of
certificates.
2.2.4 Where results have been
confirmed, the original statement of confirmation of results MUST be submitted
together with recruitment documents.
2.3 The Secretary, Board of
Management shall certify photocopies of the original certificates and confirm
to the Sub-County Director that they are true copies of the candidate’s
original certificates.
2.4 Once the interview process is completed,
the results will be communicated to the applicants on the same day. Successful
applicant(s) will be issued with the TSC Internship Agreement for execution.
2.5
It is the responsibility of the TSC County Director to ensure that
the:
2.5.1 Recruitment exercise is
fair and transparent;
2.5.2 Successful
applicant(s) on the Merit list sign the Internship Agreement and are issued
with Offer of Internship Letter.
2.6 The Secretary, Board
of Management will ensure that successful applicant signs Internship Agreement
and is issued with the “Offer of Internship letter” by the TSC County Director
so as to report on the stipulated date. Entry Report (Casualty) MUST be
submitted to the TSC Headquarters immediately the teacher intern reports for
internship.
2.8 Any applicant(s) who
present forged/fake academic, professional and other documents commit(s) an
offence; shall be disqualified and considered for deregistration subject to a disciplinary
process.
3.0 SELECTION PANEL FOR
SECONDARY SCHOOLS
3.1
The selection Panel for Secondary Schools with functional BOMs shall
comprise of:
3.1.1 Chairperson, Board of
Management Chairperson
3.1.2 Head of the Institution
Secretary
3.1.3 Subject Specialist Member
3.1.4 TSC County Director/
Representative Member
TOTAL 4
3.2 The selection Panel
for Secondary Schools with functional BOMs shall comprise of:
3.1.5 TSC County
Director/Representative Chairperson
3.1.6 Head of the Institution
Secretary
3.1.7 Subject Specialist Member
3.1.8 PA Chairperson Member
TOTAL 4
NB: The TSC County
Director shall ensure that the Selection Panel is well sensitized to conduct the interview
within the COVID-19 containment measures as set by the Ministry of Health.
4.1 The Secretary, Board of
Management shall present a system generated list received
from the County Director of all applicants to the selection panel.
4.2 The selection panel shall
conduct interviews for those who meet the set criteria. The
County Director should note any inconsistency (ies), make decision(s) based on
the guidelines and advise the applicants /panel and the Commission accordingly.
4.3 Applicants shall present themselves
in person to the selection panel. The Panel shall score each applicant based on
the selection score guide (Appendices 1(a) or 1(b).
4.4 An applicant
with Special Needs, especially challenges relating to speech and/or hearing
shall be allowed the company and support of a sign language interpreter or an
appropriate Assistant.
5.0 QUALIFICATIONS
5.1 Eligibility for
Graduate Teacher Interns
5.1.1 Applicants must have a
minimum mean grade of C+ (plus) at KCSE and C+ (plus) in each of the two
teaching subjects or two (2) Principles and one (1) Subsidiary pass at ‘A’
Level. In addition, they must have:
5.1.2 A Bachelor
of Education Degree with two (2) teaching subjects.
5.1.3 A Bachelor of
Science or Arts Degree plus a Post Graduate Diploma in
Education (PGDE) with two teaching subjects.
5.1.4 Bachelor
of Science with Education/Bachelor of Arts with Education with two teaching
subjects.
5.1.5 Bachelor of Education
holders with Mean Grade of C (Plain) and C (Plain) in the two teaching subjects
at KCSE and have undertaken a Diploma in Education or gone through the A-Level
system in the relevant area(s) are eligible.
5.1.6 Bridging/Pre-university
certificates for those who completed the course before December 31st 2015 may
be considered.
5.2 Eligibility for Diploma
Teacher Interns
5.2.1 Applicants must have a
minimum Mean Grade of C+ (Plus) at KCSE or its equivalent with at least C+
(Plus) (or Credit pass) in the two teaching subjects or one (1) Principle and
two (2) Subsidiaries at ‘A’-Level. In addition, they must have: a Diploma
in Education from a recognized Teacher Training Institution.
5.2.2 Diploma Teachers who
graduated in 2008 or before with a Mean Grade of C (Plain) and C (Plain) in the
two teaching subjects are eligible;
5.2.3 Hearing and Visually
impaired teachers who enrolled for training with Mean Grade of C (Plain) and C
(Plain) in the two teaching subjects are eligible.
5.3 Eligibility for
Technical Teacher Interns
5.3.1
Applicants must have a minimum Mean Grade
of C+ (Plus) at KCSE or
its equivalent with at least C+ (Plus) (or Credit Pass)
in the two teaching subjects or one (1) Principle and two
(2) Subsidiaries at ‘A’-Level. In addition, they must
have:
5.3.2 Bachelor of Education
Technology (Bed TECH); OR
5.3.3 Bachelor of Science (BSc)
in any relevant technical subject (s)/Course; or
5.3.4 A
higher Diploma in a technical course; or
5.3.5 A Diploma in a technical
course.
5.3.6 Further, applicants under category (5.3.3)
above MUST possess a Diploma in Technical Teacher
Education from Kenya Technical Teachers College (KTTC) or a Post Graduate
Diploma in Education (PGDE) from a recognized University.
5.3.7 Applicants with
Economics/Commerce/Accounting can apply for Business Studies and those with
Social Education and Ethics (SEE) for CRE/IRE vacancies.
5.3.8 Diploma Teacher Interns
with English/other subjects qualify for engagement as English/Literature
teacher interns.
All applicants must have studied at least
two (2) teaching subjects at KCSE except for Agriculture, Business Studies,
Home Science, and Computer. For those who did not study Business Studies and
Computer, one should have attained a minimum of C+ (Plus) in Mathematics in
KCSE. For those who did not study Agriculture and Home Science, one should have
attained a minimum of C+ in Biology at KCSE.
5.3.10 Graduate Teacher Interns
should have studied a minimum of eight (8) course units in each teaching
subject.
5.3.11 Applicants
presenting enhancement certificate(s)/official transcripts in
teaching subject(s) from recognized institution(s) qualify
for employment if they scored at least a C+ (Plus) in the enhanced
subject at KCSE.
5.3.12 Applicants previously
employed under contract and whose services were terminated due to inadequate
units in teaching subjects and have since obtained enhancement certificates
with adequate units are eligible to apply.
5.3.13 Applicants applying for
computer studies MUST have taken teaching methods course in the subject.
5.3.14 For applicants trained
in Special Needs Education, Kenya Sign Language (KSL) or Braille will be
considered as “teaching subjects”. Such will, for instance include Biology/KSL
and Geography/Braille etc.
5.3.15 Applicants whose
training is in subjects that are currently not in the Curriculum do not
qualify, irrespective of the Post Graduate Diploma in Education (PGDE) and/or
enhanced qualification/s they may possess. This category includes, but not limited to
Bachelor of Science/Bachelor of Arts in: Natural Resources, Meteorology,
Forestry, Animal Husbandry, Horticulture, Farm Machinery, Fisheries,
Anthropology, sociology, Theology/Divinity, Journalism etc.
6.0 AUTHENTICATION OF
DOCUMENTS BY THE TSC COUNTY DIRECTOR
6.1 The TSC County
Directors should:
6.1.1 Ensure
that the recruitment documents consist of all the required attachments;
6.1.2 Scrutinize the
recruitment documents to confirm that the applicant(s)
recruited qualify for internship as per these Recruitment Guidelines;
6.1.3 Ensure that all documents
are duly signed as required; including the score sheets, Minutes of the
Selection Panels confirming that the candidate qualifies/merits to be engaged
as an intern;
6.1.4 Receive and address the
complaints received, liaise with the complainant and submit appropriate action
taken and/or recommendations to the Commission Headquarters.
7.0 DOCUMENTS TO BE
SUBMITTED TO THE TSC HEADQUARTERS
Upon conclusion of the
Recruitment exercise at the County level, the County Director is required to
submit the following documents to the TSC Headquarters:
7.1 Duly executed Offer of
Internship letter and the Internship Agreement, together with a copy of the
acknowledgement of receipt of application for internship, certified copies of
Certificate of Registration as a teacher, academic certificates, professional
certificates and all official transcripts, identity card, NCPWD Card (where
applicable), Affidavits (where applicable) and two passport size photographs in
respect of successful candidate(s).
7.2 The County Director
shall also submit the following documents in respect of every successful
applicant:
7.2.1 Copy of teacher
registration certificate;
7.2.2 Certified copy of a
bank plate;
7.2.3 Duly
completed pay point particulars form;
7.2.4 Copy of
KRA PIN certificate;
7.2.5 Copy of
NHIF Card;
7.2.6 Certificate
of good conduct/ Waiting slip for the certificate of good conduct;
7.2.7 A copy of
Personal Insurance Certificate.
7.3 A list of all interviewed applicants in
order of merit for the advertised vacancies in (Appendix (III a),
7.4 A copy of the system
generated list of all applicants clearly showing those who failed to attend the
interview (Appendix Ill b);
7.6 Duly signed Minutes of the
relevant Board of Management Meeting;
7.7 Completed selection score
guide duty signed
7.8 Any relevant document or
material used in the Recruitment exercise.
8.0 GRIEVANCE
MANAGEMENT
8.1 An applicant dissatisfied
with the objectivity or any irregular or illegal matter related to the manner
the recruitment is undertaken should immediately submit a written complaint to
the TSC County Director and send an email thereof to the TSC
Headquarters through: ddstaffingp@tsc.go.ke not
later than seven (7) days after the selection exercise;
8.2 Upon receipt of the
complaint, the TSC County Director should, within seven (7) days analyze
and address the issue/s raised and thereafter respond to the complainant and
submit a Report to the Headquarters elaborating on the matter and indicating
the action taken.
8.3 Where the complaint is made
against the TSC County Director, the TSC Headquarters shall investigate the
allegations and take appropriate remedial action.
9.0
IMPORTANT NOTES
9.1 Clarification and advice on all matters
ariisng from these guidelines, should be directed to the respective TSC County
Directors.
9.2 Under no circumstance
should an applicant sign Internship Agreement to serve in two or more schools.
In addition, an applicant should not be in possession of more than one offer of
Internship letter.
9.3 Notwithstanding the
decentralization of the teacher interns recruitment process, the Commission
may, undertake the recruitment directly from the TSC Headquarters.
APPENDIX II
CHECK LISTS
A) BOARD OF MANAGEMENT
CHECK LIST
The successful applicant will
be required to submit the following to the Secretary, Board of Management;
1) Original and copies
of the following:
a) National
ldentity card (both sides);
b) NCPWD card
(where applicable);
c) 2 passport size
photographs;
d) Certificates and
testimonials; KCPE, KCSE, ‘A’ Level, Diploma, Degree etc;
e) Official
Academic transcripts;
f) Certificate of Registration
as a teacher;
g) Certificate of good
conduct/Waiting slip for the certificate of good conduct;
h) KRA PIN
certificate;
i) BankPlate;
k) NHIF Card;
I) Primary and
secondary school leaving certificates and other testimonials;
m) Acknowledgement of receipt
of application for internship;
n) A copy
of Personal Insurance Certificate.
NB: The Principal/Secretary
Board of Management is expected to verify and certify all
the above documents before issuing Internship Agreement to the successful
applicant
B) TSC CHECK LIST
The Secretary, Board of
Management is required to submit the following to the TSC Sub – County
Director:
1) Duly
filled and signed Internship Agreement;
2) Minutes of the
selection panel duly signed;
3) Completed
selection score guide duly signed;
4) Certified
copies of the following:
a) National
Identity card (both sides)
L) NCPWD card
{where applicable);
c) 2
passport size photographs;
d) Certificates; KCPE,
KCSE, ‘A’ Level, Diploma, Degree etc;
e) Official
Academic transcripts:
f) Certificate of Registration
as a teacher;
g) Certificate of good
conduct/Waiting slip for certificate of good conduct.
How to apply for TSC Internship
- Visit the TSC Website by using the link http://hrmis.tsc.go.ke or https://tsc.go.ke/
- From the top Menu, Click on Careers.
- Select the Sub Menu Teachers/ Secretariat.
- Click on Apply for Teachers Internship Position.
- Once the page opens, fill in the required
details. These include your TSC No, ID number and mobile number.
- Click the drop-down menu to select your
application Type, either primary or secondary.
- Once done, Click the OK button.
- You’ll receive an SMS from TSC.
- Type in the sms code and click the OK button.
- In the displayed, Click on Apply/view. Verify
whether you filled the right details.
- Next, Choose the Ref from the drop down and fill
the other details not auto filled.
- Once done, Click the OK button. Click ‘YES’ on
the next screen. And finally,
- A screen will display showing the list of
applications done by applicants.
NOTE: A teacher can make
several applications in different counties and sub-counties across the country.
Again, teachers can submit
their applications online through this website https://teachersonline.tsc.go.ke.
After launching the website, follow the link on the Teachers Internship
Position.