Application for registration of an institution offering basic education and training can be complicated or simple and straight forward depending on the kind of information that you have.
School registration with the ministry of health is always
compulsory in order to get a school registration certificate that will allow
you to run your school without inconveniences with the authorities.
There is a new school registration form that you will be
required to fill in with detailed information about your school.
Without further ado, let us get started on how to register a
school with ministry of education:
Step 1: Log in to the GoBusiness Licensing using CorpPass
and incase you are not familiar with, find out how to register for a CorpPass
Step 2: Under the License Application Menu, select
“apply for new license.”
Step 3: For your government agency, select “Ministry of
Education.”
Step 4: Follow the simple process on your screen.
Step 5: After completion, download the form and submit them
via post mail or courier.
This is the easiest procedure that you can use when
registering your school with the ministry of education.
Requirements For Registering A School In Kenya
The following requirements for registration of public and private learning institutions in Kenya are from the existing guidelines on the registration of basic education institutions that were developed in 2010, reviewed in line with the Basic Education Act of 2013, Basic Education Curriculum Framework of 2017, and other existing legal and policy documents on education and other relevant sectors.
The guidelines have been reviewed at a momentous time when
the Country is transforming its education and training from an 8-4-4 to a
2-6-6-3 system.
The Country has adopted the Competency-Based Curriculum for
all levels of basic education.
The levels comprise Pre-primary (2 years), Primary (6
years), Secondary (6 years split into Junior and Senior levels of 3 years
each), and Tertiary (3 years).
These guidelines shall also be used in the registration of
institutions offering other KICD-approved national and international curricula.
We are going to describe the processes, procedures, and
requirements of establishing and registering a basic education institution with
a focus on providing quality education.
Minimum standards for both human and physical resources have
been described across all levels of basic education.
These guidelines will provide the requirements for
registration, procedures for the establishment of both private and public
institutions, re-registration process, closure and de-registration process,
basic physical facilities requirements, application forms, and a checklist for
all levels.
There shall be two categories of registration.
i. One-year provisional registration which shall be valid
for one (I) year
ii. Five-year registration which shall be valid for five (5)
years
Stakeholders who intend to start an institution of basic
education and training shall apply to the County Education Board (CEB) upon
which the CEB shall inform the directorate in charge of quality assurance and
standards at that level:
The Directorate shall assess an application for licensing of
an institution of basic education and training to ensure compliance to the
standards and establish the following:
·
Suitability of the site;
·
Confirm adequacy of the size of the land;
·
Confirm availability of a site plan approved by
the Department of Public Works;
·
Confirm availability of a valid title deed/lease
agreement for leased land and buildings;
·
Confirm availability of approvals for all
infrastructure from the relevant regulatory bodies;
·
Confirm that the institution location is not
within a radius of 300m from a liquor selling outlet in peri-urban and rural
areas;
·
Confirm availability of adequate tuition
infrastructure. 2 classes for Pre-primary, 8 classes for Primary, 4 classes and
at least one laboratory for Secondary schools for 8 4 4 and 2 classes for
Pre-primary, 6 classes for Primary, 3 classes for Junior Secondary, and 3
classes for senior secondary for Competence Based Curriculum.
·
All special rooms for the pathway chosen must
also be available.
·
For foreign curricula, classes must be adequate
for the full cycle of the level of education to be offered.
·
Confirm availability of adequate and suitable
(age-appropriate) furniture in all classes
·
Consider the need of the institution in light of
institution mapping and access in the area. –
However, for all new public basic education institutions,
the following must also be adhered to:
·
For all new public basic education institutions
in densely populated areas, the distance between 2-day primary and secondary
schools and 2 boarding primary and secondary schools shall not be less than
600m;
·
Pre-primary institutions attached to Primary
schools shall be constructed not more than a 2 km radius;
·
There shall be no boarding pre-primary
institutions;
·
To establish a new public primary institution in
densely populated areas, the nearest existing public primary school should have
at least TWO (2) streams (with a minimum population of 480 learners).
·
To establish a new public secondary institution
in densely populated areas, the nearest existing public secondary school should
have attained THREE (3)streams (with a minimum population of 540 learners)
·
In low densely populated areas and ASAL areas,
the nearest existing institution should have at least 60 learners;
·
For registration of Special Needs Education
institutions, there shall be a maximum of 10 learners per class for learners
with Physical, Visual and Hearing impairments. However, for learners with
severe disabilities the maximum should be between 1 to S per class;
·
For registration of Public Teacher Training
Colleges, a County must not register more than two colleges.
·
No facility of the premises or the grounds shall
have any other use such as residential or commercial
·
The curriculum offered must have been vetted and
approved by KICD and registered by the Ministry of Education
·
Institutions offering online learning shall have
their curricular approved by KICD while the online infrastructure shall be
approved by lCTA.
The CEB shall:
(i) Issue a letter of approval (Licence) of the site and
registration application forms to the institutions that meet the above
requirements
(ii) All satellite institutions under one management and
ownership SHALL be registered independently ‘
NB:
An institution shall only be allowed to admit learners upon
issuance of a Certificate of Registration. The letter of approval of the
site is NOT a licence to admit learners to the institution.
REGISTRATION FEE
Those applying for Registration of Educational Institutions
will pay to the Principal Secretary a non-refundable fee which shall be revised
from time to time as follows: –
Private Educational Institutions:
– One Year Provisional Registration: Kshs. 10,000/=
– Five Year Registration: Kshs. 10,000/=
– Re-Registration: Kshs. 10,000/=
10.0 Public Educational Institutions:
– One Year Provisional Registration: Kshs. 10,000/=
– Five-year Registration: Kshs. 10,000/=
– Re-Registration: Kshs. 10,000/=
NB: The registration fee shall strictly be payable by
banker’s cheque addressed to the Principal Secretary and titled “Registration
Fees”
In summary, make sure you register your school with the
ministry of education to enjoy the facilities offered by the Ministry of
Education in Kenya.